Creating Absence Policies

Click on the main "Admin" tab, and then on the "Absence Policies" link  located under the Policies heading. Click on the [ADD] icon to create a new Absence Policy.

1. Enter a Name for this policy, as you would like it to appear in the program.
2. Select a Pay Code that this absence will use from the drop-down menu.
3. Enable the Comp Time option if you would like Time Card hours assigned to this absence to deduct from the employee's available Compensatory Time hours. When enabled, the Comp Time Policy field appears. Make the desired selection from the drop-down menu.
4. If you would like absence hours assigned to this policy to automatically deduct from an accrual policy, make the desired selection from the Accrual Policy drop-down menu. The Max Used Within Rollover Period field appears. Specify the maximum number of hours used for this policy.
5. The Error Point Amount field is used with Error Monitoring and Disciplinary Scales. Every time this absence code appears on an employee's Time Card, the corresponding point amount will appear for the employee in Error Monitoring.
6. If you would like to assign absence hours attached to this policy to a specific Department, click on the "No Department" link and make the desired selection from the tree-directory that appears. With no department specified, the system will assume the employee's default department level.
7. Enable the Can Be Used For Time Off Requests option if you would like this Absence Policy to be available when employees submit a request for time off.
8. Enable the Company Default option to make this  policy the default when creating absences.
   Note: The system only allows for one default Absence Policy.
9. The FMLA field allows you to specify that this Absence Policy is to be used for FMLA absences.
   Note: See FMLA Rules for more information.
10. Use the Premium Pay Codes section of the screen to assign Premium Pay to this absence. All premiums in the system are displayed in the Unassigned box. Select the premiums that you would like to assign, and click on the icon. The selected premiums are moved to the Assigned box.

When you have finished entering absence information, click on the [SAVE] icon to add the policy to the system.

Related Topics

• Absence Policies are assigned to a Base Pay Code. Refer to Pay Codes for instructions on setting up and using these codes.
• A Comp Time policy can be tied to an absence code. This is used to award your employees paid time off for overtime hours worked.
• An Absence Policy can be set up to automatically deduct from an Accrual Policy.
• Refer to Disciplinary Scales if you would like to track the absences that your employees are taking by Error Point Amount.
• Refer to Department Structure for instructions on setting up and using departments.
• The system allows your employees to log into the system via the "Employee Self Service" module and submit requests. See Time Off Requests for more information on this feature.
• See Premium Pay Codes for instructions on setting up premiums for use with this Absence Policy.