Creating Base Pay Codes

From the main "Admin" tab, click on the "Pay Codes" link located under the Policies section of the screen.

The Base Pay Codes section appears at the top of the screen. Click on the [ADD BASE] icon to create a new Base Pay Code.

The "Base Pay Code" screen is divided into two sections.

Pay Code

1. Enter a Name for this code, as you would like it to appear throughout the system.
2. Enter a 3-character Abbreviation for the code. This abbreviation will be displayed with hours totals in areas like Time Cards and reporting.
3. Enter the Export Code to be used when exporting your hours to an external payroll software. Some payroll programs require that this code be set up in a specific format. Ensure that you are familiar with you payroll program's specifications.
4. The Type field denotes that you are creating a "Base" pay code, and should be left as.

Base  Pay Code

5. Enable the Worked option to specify that hours attached to this code have been worked by the employee. Leave it disabled to define that attached hours are unworked (absence) hours.
6. Enable the Paid option if you would like employees to be paid for hours attached to this code. Leave it disabled to specify this as a code for unpaid hours.
7. The Exported option is only active for selection if the "Paid" option above is disabled. It defines whether or not you would like unpaid hours to be included when exporting to an external payroll program.
8. Holidays in the system must be attached to a Base Pay Code. The Holiday option allows you to define whether or not you would like this code to be used for that purpose.
9. When creating Meal Policies, the option exists to attach a Base Pay Code. The Meal option allows you to define whether or not you would like this code to be used for that purpose.
10. The Pay Level option is an advanced setting used primarily in advanced Job Tracking configurations. It allows you to change the employee's base rate of pay for hours assigned to this particular Pay Code.

Once you have completed the Base Pay Code setup, click on the [SAVE] icon to add the code to the system. You are returned to the main "Pay Codes" screen.

Related Topics

• The main program screen where hours and earnings based on your Pay Code assignments are displayed is Time Cards.
• For information on sending your hours and earnings to an external payroll software, refer to Exporting.
• See Absence Policies for instructions on using your "unworked" Base Pay Codes.
• Refer to Holidays for information on creating company holidays using the Base Pay Codes created here.
• Refer to Meal Policies for information using Base Pay Codes with the "Meal" option enabled.
• See Position and Salary for instructions on creating multiple Pay Levels for your employees.