Verification
Verification is used to ensure that time card
data is reviewed and agreed upon by the employee,
supervisor and/or payroll director before the
Pay Period is processed and pay checks are cut.
A Verification Policy allows you to specify
how you want to verify the Pay Period. Multiple
levels of verification can be used, and can recur
daily, weekly, or by Pay Period.
When a Pay Period ends, the program sends a
verification reminder to the appropriate parties
when they log into the system. Verification Policies
are assigned to employees from the User Security
section of the program.
Once a Pay Period has been verified, any edits
to the punch data on the Time Card will remove
the verification for the Pay Period.
Any necessary edits to the punch data should
be completed before the verification process.
If a Pay Period is edited and verification is
removed, the verification process must be repeated.
Creating Verification Policies
The first step in the verification setup is
to create the Verification Policies that you will
assign to your Pay Periods and Users.
Assigning Verification Policies
Once created, your Verification Policies must
be assigned to the appropriate Pay Periods in
the system, as well as the Users that are to log
in and verify Time Card data.
Verifying Time Card Data
When a Pay Period ends, verification must be
performed from each of the "Verification
Levels" that you specified when setting up
your policies.
The system allows you the additional option
of setting up Department Verification. This allows
supervisors to verify the time worked in their
departments by employees who are not assigned
to them directly.
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