Employees at Clock

The time clock gives you the option of restricting the employees who are allowed to punch in and out. If an employee who is not assigned to the time clock attempts to punch, they will receive an error stating that they are not assigned to the clock and that a supervisor override is required. The punch will be accepted by the clock,  but will be flagged with an error code when it is downloaded into the TimeForce II system.

By default, all employees are allowed to punch at the time clock. Use the following instructions to restrict employees.

  1. Click on the main "Clocks" navigation tab at the top of the screen.
  2. Click on either the [EDIT/VIEW] icon from the Existing Clocks section of the screen, or the "Clock Settings" link located at the top of the screen.
  3. This screen allows you to search for existing clock profiles based on the clock group that they are assigned to. Make the desired selection from the Group drop-down menu. Leave this field blank to bring up all time clock profiles.
  4. Click on the [DISPLAY] icon. The found clock profiles are displayed under the Clock List header.
  5. In the Number column, click on the link for the time clock that you would like to restrict employees for. The "Clock" screen appears. The Employees at the Clock setup is located in the area below the Allowed Periods section of the screen.

  6. Remove the check mark from the Send All Employees option. Various selection boxes appear.

    • The Departments section allows you to upload employees to the clock based on the department level that they are assigned to. Click on the Show Departments link and select the desired department levels from the menu that appears. All employees in assigned departments will be uploaded to the clock.
    • The Supervisors section allows you to upload employees to the clock based on the supervisor that they are assigned to. Highlight the desired supervisors from the Unassigned box and click on the icon_assign.jpg icon. The selected supervisors are moved to the Assigned box. All employees assigned to these supervisors will be uploaded to the clock.
    • The Other Employees section allows you to manually assign additional employees to the clock. Selections made here will override departmental and supervisor settings specified above.  Move the desired employees to the Restricted box to restrict them from using this clock. Move them to the Assigned box to assign them to the clock.

Click on the [UPDATE] icon located at the bottom of the screen to save the changes that you have made.

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