Department Info Report

This report gives you a detailed breakdown of each department level that you have entered into the system.

Report Criteria

The Report Criteria screen opens when you select a report in the system. This is where you tell the program what data you would like it to report on.

• The drop-down menu at the top of the screen allows you to select a different report without navigating back to the main "Reports" screen.
• Put a check mark in the Launch Report in Separate Window box if you would like the report to open in a new web browser window. With this option de-selected the report is displayed directly below the Report Criteria section of the screen.

• If you would like to view information on a specific department only, click on the icon next to the Show Departments header, and select the desired departments from the tree-directory that appears.

• The Additional Filters section of the screen allows you to select what types of data you would like to include on the report. Click on the icon to display the additional filtering options. Put a check mark in the box next to each type of data that you would like the report to display.

• The Paging Amount field allows you to view how many employees to put on a single page. It is recommended that you use the "All" setting.

• Use the Sort by fields to select how the information on the report will be sorted.  Two sort levels can be specified. Select Group By to group the report data based on the sort specification.
  Example: "Department" is selected in the first field, and "Employee Name" is selected in the second.  The report will be sorted first by the department level that the employees are assigned to, and then alphabetically by employee name.

Once you have specified the desired report criteria, click on the [GENERATE REPORT] icon. The report is displayed at the bottom of the screen.

Report Output

Report output varies depending on the report criteria and filters selected.

• The Name column displays the name of the department level being reported on.
• The Department Number column displays the number that employees enter at the time clock when punching at this department.
• When using an optional bar code wand or gun, the Barcode option generates a bar code that can be used for clocking into the department at the clock.
• The status of the department is displayed in the Status column.
• The Export Code used when exporting departmental information into an external payroll program is displayed.
• The Base Pay Code that the department level is assigned to is displayed.

Print Options

• Click on the [SAVE] icon in the upper right-hand corner of the screen to save this report to a separate file.
• Click on the [PRINT] icon to print the report.
• Click on [PRINT TO PDF] to generate a PDF file from the report.
• Click on the [FAVORITES] icon to create a Report Favorite based on the report settings.