Creating Users

From the main "Admin" tab, click on the "User Security" link located under the System Tools section of the screen. The "Users" screen opens.

1. The Users section at the top of the screen allows you to search for existing users in the system. To create a new user, click on the [ADD] icon located below this section of the screen.

2. The Role field allows you to specify what level of access this user is to have to the TimeForce II system. Select the desired role from the drop-down menu.

• An "Admin" user has unrestricted access to all areas of the program.
• See Employee User Access Rights for a description of the permissions allowed to an "Employee" user.
• See Supervisor User Access Rights for a description of the permissions allowed to a "Supervisor" user.

• If the default Security Roles do not fit your company's needs, customized roles can be created. See Creating a Customized Security Role for more information.

3. If this user is to be tied to an employee in the TimeForce II system, make the desired selection from the Employee drop-down menu.
4. Various parts of the system allow notification emails to be sent out to the appropriate users in the system. When utilizing this functionality, the Email field is the address that will be used for this user.
5. Enter a User Name. Along with the "Password" and "Company Code," this setting is part of the login information that the user must enter when logging into the TimeForce II system.
6. Enter a Password. Along with the "User Name" and "Company Code," this setting is part of the login information that the user must enter when logging into the TimeForce II system.
   Note: The "Settings" section of the program includes multiple options for increasing the security of passwords in the system.
7. Re-type the chosen password into the Confirm Password field.
8. Specify that the employee is Disabled, if applicable.
9. The Password Last Changed field is a read-only setting denoting the date and time of the last time this user's password was changed in the system.
10. Put a check mark in the Require Password Change option if you would like the system to force the user to change their password upon his or her next login to the system.
11. Put a check mark in the Observe Daylight Saving option if the user will enter punches from an area that observes Daylight Saving.
12. The Schedule Punch Lockout option allows you to restrict an employee from entering a punch into the system unless it is a scheduled punch time. If the employee attempts to punch before the "Shift Start" and "Before Start Grace," or after the "Shift End" and "After End Grace" specified on the schedule that they are assigned to, a message will appear stating that the user is not allowed to punch at this time. The allowed punch times are displayed.
    Note: In order for this feature to function properly the employee must be assigned to a schedule with a shift in the program. This feature applies only to punches entered through the Self Service module of the program. Punches entered at a physical time clock are not restricted by the rules specified here.
13. The Lunch Punch Lockout option allows you to restrict an employee from entering a "Lunch" punch unless they have met or surpassed the lunch amount specified in the "Lunch Policy" that they are assigned to. A message will appear stating that the user is not allowed to punch at this time, and notifying them of their allowed punch time.
    Note: In order for this option to function the employee must be assigned to a Meal Policy in the program. This feature will only be activated for punches that are entered using the [LUNCH] key through the Self Service module of the program. Punches entered at a physical time clock are not restricted by the rules specified here.
14. The Break  Punch Lockout option allows you to restrict an employee from entering a "Break" punch unless they have met or surpassed the break amount specified in the "Break Policy" that they are assigned to. A message will appear stating that the user is not allowed to punch at this time, and notifying them of their allowed punch times.
    Note: In order for this option to function the employee must be assigned to a Break Policy in the program. This feature will only be activated for punches that are entered using the [BREAK] key through the Self Service module of the program. Punches entered at a physical time clock are not restricted by the rules specified here.
15. Use the Cache Data option for internet connections up to 56k.
16. The Time Offset field is used when you have employees logging into the TimeForce system from a different time zone. Based on this setting, the system will automatically adjust all times entered by this user using Self Service to compensate for the difference in hours between time zones. Leave this setting at "0" to disable it.
17. The Departments field allows you to select the department levels that this user will be allowed to punch IN/OUT of in the Self Service module. Click on the  icon next to the Show Departments header. A tree-directory of your existing department levels is displayed. Click on each level that you would like to assign to this user.
18. Once the desired user information has been specified, click on the [CREATE] icon to add the user to the system.

Related Topics

• Refer to Increase Password Complexity for information on maximizing the security of user passwords in the TimeForce II system.
• See Scheduling for information on creating the schedules that the system will use with the "Schedule Punch Lockout" feature.
• See Meal Policies for information on creating the Lunch Policies that the system will use with the "Lunch Punch Lockout" feature.
• See Break Policies for information on creating the Break Policies that the system will use with the "Break Punch Lockout" feature.
• Refer to Department Structure for information on creating department levels.